August 2016

Dear Parents/Guardians,

Our school district uses several computer software applications and web­based services, operated not by this district, but

by third parties. In order for EPS to continue to be able to provide students with the most effective web­based tools and

applications for learning, EPS will be utilizing Google Apps for Education (GAFE).

Google Apps for Education includes free, web­based programs like document creation tools, shared calendars, and

collaboration tools. This service is available through an agreement between Google and Edmond Public Schools. Your

child’s teachers may use Google Apps for Education for lessons, assignments, and communication. Google Apps for

Education is available anywhere with internet access. At this time, email is limited to domain only, which means ​there

will only be communication among members of Edmond Public Schools. All students will be assigned a

username@edmondschools.net email account. This account will be considered the student’s official EPS email address

until such time as the student is no longer enrolled with Edmond Public Schools.

These services are entirely online and are available 24/7 from any internet connected computer or wireless device. As

with any educational endeavor, a strong partnership with families is essential to a successful experience. School staff

will monitor student use of Google Apps when students are at school. Parents are responsible for monitoring their

child’s use of Google Apps outside of school. Students are responsible for their own behavior at all times. You can learn

more about Google Apps at https://www.google.com/edu/products/productivity­tools/ . In order for our students to use

these programs and services, certain personal identifying information ­­ generally the student’s name and school issued

email address ­­ must be provided to Google. For more information about the Google Apps for Education privacy policy

and security features, please access https://www.google.com/edu/trust/.

Guidelines for the responsible use of Google Apps for Education by students:

Students will refer to their EPS Student Handbook’s Internet Usage Policy for Students when using Google Apps for

Education. Teachers will make every reasonable effort to monitor student conduct related to class content in order to

maintain a positive learning environment. All participants will respect the teacher’s time and professionalism by

supporting the same positive approach.

Access to and use of student email is considered a privilege accorded at the discretion of Edmond Public Schools. The

school district maintains the right to immediately withdraw the access and use of these services, including email and

online storage, if there is reason to believe that violations of law or district policies have occurred. In such cases, the

alleged violation will be referred to a building administrator for further investigation and adjudication.

Each participant must protect his/her login and password information. If a participant suspectsthat a password has been

compromised, he/she must notify the teacher immediately. No participant may share his/her login information or

information about the site with anyone who is not a participant.

Google Apps for Education is a website that offers dozens of security features specifically designed to keep students’ data

safe, secure, and private. In particular, Google Apps for Education is governed by a detailed Privacy Policy which ensures

that Google will not share or otherwise use personal information that is placed into the system. Additionally, Google

guarantees that it is in compliance with all applicable U.S. privacy laws. Google Apps for Education also maintains a large

security team which constantly monitors the network to make sure that students’ and teachers’ data remains protected and

private. For more information about the Google Apps for Education privacy policy and security features, please access

https://www.google.com/edu/trust/.