Our school district uses several computer software applications and webbased services, operated not by this district, but
by third parties. In order for EPS to continue to be able to provide students with the most effective webbased tools and
applications for learning, EPS will be utilizing Google Apps for Education (GAFE).
Google Apps for Education includes free, webbased programs like document creation tools, shared calendars, and
collaboration tools. This service is available through an agreement between Google and Edmond Public Schools. Your
child’s teachers may use Google Apps for Education for lessons, assignments, and communication. Google Apps for
Education is available anywhere with internet access. At this time, email is limited to domain only, which means there
will only be communication among members of Edmond Public Schools. All students will be assigned a
firstname.lastname@example.org email account. This account will be considered the student’s official EPS email address
until such time as the student is no longer enrolled with Edmond Public Schools.
These services are entirely online and are available 24/7 from any internet connected computer or wireless device. As
with any educational endeavor, a strong partnership with families is essential to a successful experience. School staff
will monitor student use of Google Apps when students are at school. Parents are responsible for monitoring their
child’s use of Google Apps outside of school. Students are responsible for their own behavior at all times. You can learn
more about Google Apps at https://www.google.com/edu/products/productivitytools/ . In order for our students to use
these programs and services, certain personal identifying information generally the student’s name and school issued
and security features, please access https://www.google.com/edu/trust/.
Guidelines for the responsible use of Google Apps for Education by students:
Students will refer to their EPS Student Handbook’s Internet Usage Policy for Students when using Google Apps for
Education. Teachers will make every reasonable effort to monitor student conduct related to class content in order to
maintain a positive learning environment. All participants will respect the teacher’s time and professionalism by
supporting the same positive approach.
Access to and use of student email is considered a privilege accorded at the discretion of Edmond Public Schools. The
school district maintains the right to immediately withdraw the access and use of these services, including email and
online storage, if there is reason to believe that violations of law or district policies have occurred. In such cases, the
alleged violation will be referred to a building administrator for further investigation and adjudication.
Each participant must protect his/her login and password information. If a participant suspectsthat a password has been
compromised, he/she must notify the teacher immediately. No participant may share his/her login information or
information about the site with anyone who is not a participant.
Google Apps for Education is a website that offers dozens of security features specifically designed to keep students’ data
that Google will not share or otherwise use personal information that is placed into the system. Additionally, Google
guarantees that it is in compliance with all applicable U.S. privacy laws. Google Apps for Education also maintains a large
security team which constantly monitors the network to make sure that students’ and teachers’ data remains protected and